User Positions
User Positions, Roles and Details Setup & Admin
This article describes the tools available for managing user accesses. It covers User Positions, User Details and User Roles.
There are three user types – Staff, Customer and Supplier:
Customer users should have ‘Customer’ and ‘Sales Customer’ roles only.
Supplier users should only have the ‘Supplier’ user role.
Staff users’ role allocations are a little more complex. The users’ job within the organisation will determine the roles required.
User access to various parts of printIQ is controlled with a combination of User Roles, Menu Access Administration and Settings. To facilitate a consistent application of necessary roles for specific positions within the business, ‘User Positions’ can be used to apply specific sets of user roles to different user types.
User Positions
The User Position definitions are accessible and configurable by Admin users:
Click the edit button to the left of the entry to open the position details. Clicking in the Roles field will expose the roles selector:After adding or removing roles from a Position definition, a prompt advising that all users with this Position will have their roles updated to reflect the edits:
After adding or removing roles from a Position definition, a prompt advising that all users with this Position will have their roles updated to reflect the edits:
The Position Entries can be ‘dragged’ into any order on the Positions Admin screen, which will be reflected in the drop-down Position selector in User details:
User Details
In User Details, when a Position is selected, the roles it applies are not shown:
Click in the Roles field to see all roles:
Access to specific menu items is controlled in Menu Admin. It utilises User Roles to determine visibility of the menu items to fine tune the end user experience.
System
Settings
There are numerous settings that control which user roles have access to specific parts and functions of the application.
An example of these would include setting which User Roles are required to:
• Transfer Inventory• Set Credit Terms on Customer Details• Access the Job Bag• Edit Due Dates• Assign Users to Tasks• Edit Commissions etc.
Talk to your IQ Support Representative if you have specific requirements.
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