Reserve Stock Only When Job is in Production

Reserve Stock Only When Job is in Production

When stock reservations are enabled, the system will reserve the required stock for an order once the quote is accepted. This means that the reserved stock will no longer be available for other orders or jobs, and the quantity available in the system will be adjusted accordingly.

As a result, the QoH (quantity on hand) calculation will reflect the new availability of the stock after the reservation has been made. This is important for accurate inventory management and to ensure that the required stock is available for the job or order when it is needed.

With the setting "Only Reserve Stock Once Job is in Production" enabled, the system will defer the reservation of the required stock until after all ‘Pre-Production’ operations have been completed. This means that the stock will not be reserved until the job is confirmed to be moving forward into production.

This setting can only be accessed by printIQ admin user, please contact support



By deferring the stock reservation until after Pre-Production, the amount of stock that is held 'in reserve' is reduced, which can help to optimize inventory levels and minimize the amount of working capital tied up in inventory. Additionally, the length of time that the stock is retained in a reserved status is reduced, which can help to improve inventory turnover and reduce the risk of obsolescence or expiration of the reserved stock.

However, it is important to be aware that this setting may not be suitable for all types of jobs or industries. Some jobs may require the stock to be reserved at an earlier stage to ensure that it is available when needed, particularly for time-sensitive or high-priority orders. It's important to consider the specific needs of your business and your customers when deciding whether to enable or disable this setting.

On the Transaction Records for the stocks, the Include and Exclude action buttons are visible only while the Pick Request is active.
If a job is completed or cancelled, the action button is not shown.
If the pick has been made, the action button does not show:



In the following example, the system is configured to defer stock reservations until after all Pre-Production operations are completed:

The    / 
 
 buttons in the Items’ Pick Request Transactions indicates the action available to perform on the Pick Request, not the current state of the request.

If it says,   then that request is excluded from the QoH calculations.

If it says,   then that request is included in the QoH calculations.

                  


In the following example, the system is configured to defer stock reservations until after pre-press operations are completed.
After accepting the quote, the stock reservation is written to the stocks’ transaction records and is set to be excluded (shows with the ‘Include’ action button):



Viewing QoH figures for this stock will take excluded reservations into account when calculating the current Quantity on Hand.

In quoting:


Or in Inventory:



Once all Pre-Production operations on the job are completed and the job moves into production:



Then the reservations are applied to the inventory items on the job:



And is included in the QoH calculations:





This setting applies to all Inventory Item Types that are set to have stock reservations enabled, relating to the job.
If it includes managed raw materials, they too are not reserved until the job reaches Production.

    • Related Articles

    • Changing Stock on a Job

        CHANGING STOCK ON A JOB (internal factory reference only) When you need to change the stock to be used on a job due the original stock no longer being available, you can apply the stock pick to a different stock and add a ‘Production Priority’ note ...

    • Inventory Stock Pick

      You can do an ‘Inventory Pick’ on any stocks and materials that you have set as ‘managed’ in IQ. You can access the pick screen by going to the Job Sections board then choosing the green magnifying glass next to the job number. Select Stock Pick from ...

    • Stock - Stock Order & Pick

      Choose ‘Stock Pick’ from the dropdown: You will see the stock that has been quoted on. If there is stock on hand already, just click the ‘Add’ button to do the stock pick: If you need to change the stock from the one quoted to a different stock, ...

    • Inventory Auto Pick based on specified Job Status

      When Inventory Auto Pick is enabled in printIQ, all stocks, plates, inks and materials that are flagged as being ‘Managed’ are automatically picked from inventory when the job reaches a pre-set status. This maintains running stock levels on hand in ...

    • Stock - Reserved Stock

      Reserved Stock (Materials / Papers) using printIQ v42 and above? Please refer to this link. https://desk.zoho.com/portal/printiq/en/kb/articles/allow-split-picks-to-reduce-reservations Stock Reservations can be enabled individually for Paper, Plates, ...