Shifts and Turnaround Times

Shifts and Turnaround Times



Shifts and Turnaround Times (TAT) Setup 


How to add shifts (new stock lines). 

As part of the Schedule setup, every ‘shift’ (stock line) must be entered. You also setup the ‘turnaround’ time on the shift. This is how many days the stock takes to produce for ‘cut and pack’ jobs only. Any additional finishing is handled under ‘Turnaround Times’. 

From the ‘Admin’, ‘Configure Factory’ screen, go down to ‘Scheduling’ and select ‘Shifts’.





The below screen will appear. Here you can create new shifts or edit existing ones. To create a new shift, enter the details in the blank fields under ‘Create New Shift’.




For this example, we are using 350gsm Artboard with no laminate.




Enter the following details: 

Name: Give the shift a name that easily relates to the product. 

Description: A more detailed description of the product can be entered here. 

Start Date and End Date: A starting and finishing date must be entered. Make the end date a few years in advance. 

Turnaround Days: This is where you enter the standard turnaround for the product without any additional finishing. In this example, 350gsm Artboard with no laminate will run 5 days a week and dispatch next day. The turnaround will be ‘1’ so if it imposes on a Monday, it will dispatch on a Tuesday. If it had a ‘2’ day turnaround and imposed on a Monday, it would then dispatch on a Wednesday.




*  Please Note: on a 5 day a week turnaround, Saturday and Sunday is not included.

If you change a ‘Thursday’ shift with a ‘1-day turnaround’ to a ‘2-day turnaround, the system will change the dispatch day from FRIDAY to MONDAY.


Order: Here you can enter an ‘order’ in which the shift will be produced. Example if you had 350gsm with ‘No Laminate’, ‘Gloss Laminate x2’ and ‘Matt Laminate x2’ we could number the products from 1 to 3 depending on the priority order. If this is not a major concern, you can just leave it at ‘1’ in most cases. 

Once it is all entered, click the ‘green tick’ to activate the shift’. 

It will now appear in the list of shifts as shown below:





Now the shift is showing on the list, the next process is to add shift production details. To do this, click the ‘eyeglass’ icon next to the shift:





This will bring up the ‘Manage Shifts’ screen.





This screen is broken into multiple sections. Shift Templates, Shift Rules and Shift Details.



SHIFT TEMPLATES 

You need to create the ‘Shift Templates’ for when the stock will run. 

As the 350gsm AB with no laminate will run Monday to Friday, we need to create all these shifts starting with Monday.





Day: Enter the day 

Time: This is the time of the day that the stock can be imposed by Pre‐Press. 

Artwork Cutoff Mins: This is entered as a total minutes ‘before’ the imposition ‘Time’ that the artwork must be approved. For this example, it is 75 mins before the imposition cut‐off making the Artwork cutoff at 12:00. 

Cutoff 1 Mins and Cutoff 2 Mins: These are two additional fields where you can add other cutoff times. This represents the cut‐off Pre‐Press need to have the stocks imposed and ready for the press. This stock must be at the press by 3pm so the cut‐off is set at 105 mins. For ‘Cutoff Mins 1’ just put in ‘0’. This will make the first cut‐off 13:15 to match the ‘Time’ field. 

Turnaround Days: Any days you enter in here will apply to that day only rather the overall Turnaround days you set earlier.

Enter this for all the days during the week the stock will run.





SHIFT RULES 

Under ‘Shift Rules’ we need to create the stock details by specifying what is included in the 

‘standard’ finishing for the item. As this is just ‘350gsm AB’ with No Laminate, it is straight forward. Just enter a name and stock. If it was a laminated stock or had spot colours, this information can be entered here under the ‘Process Front and Back’ and ‘Finishing Front and Back’ headings. Just enter the required details and click ‘Create New’. The rule will now appear underneath.




SHIFT DETAILS 

Next area is the ‘Shift Details. Here you can add ‘recurring’ or ‘One‐off’ shifts. As most factories work to a schedule, you will use ‘recurring’ shifts most of the time. Just enter a ‘Start and End’ date and click ‘Create Recurring Shift’. 



Note: *You must enter an end date*. 





A list of shifts for your specified date range will appear at the bottom of the screen. If you created just a ‘one‐off’ shift rather than a recurring one, only one shift would show at the bottom. The shift has now been created. You will also see the cut‐off times are now converted from ‘minutes’ into actual times.






How to edit or remove a shift (stock line).

As part of the schedule you will need, from time to time, to have to adjust turnaround times on individual stocks and/or dates to match any
revised temporary schedule at times like Christmas or Easter. 

From the ‘Admin’, ‘Configure Factory’ screen, go down to ‘Scheduling’ and select ‘Shifts’.




The shifts screen will appear. Here you can create new shifts or edit existing ones. To create a new shift, enter the details in the blank fields under ‘Create New Shift’.




Locate the stock you need to adjust and open it up. To do this click the ‘eyeglass’ icon next to the shift:



There is a list of all the ‘shifts’ that the stock will run at the bottom of the screen. From here you can alter the cut‐off or turnaround time on the stock or delete the instance altogether. Just click the ‘Pencil’ icon next to the instance if you need to edit or the ‘x’ if you want to delete the instance. 

e.g. to edit the Christmas shift turn-around times look for the Christmas dates in the list.








If editing, clicking the ‘pencil’ icon will open the instance up. Here you can change the ‘Turnaround Days’ if you have to add any extra time to the shift. You can also alter the cut‐off times if required.






*Please Note:  works on a 5 day a week turnaround. Saturday and Sunday are not included.
If you change a ‘Thursday’ shift with a ‘1-day turnaround’ to a ‘2-day turnaround, the system will change the dispatch day from FRIDAY to MONDAY.


How to create/edit turnaround times. 

Companies offer many additional finishing options on their products. Each option and quantity break have different additional days attached to them. To set and /or alter these additional days you need to go into the ‘Turnaround Times’ section of IQ. 

From the ‘Admin’, ‘Configure Factory’ screen, go down to ‘Scheduling’ and select ‘Turnaround Times’.





The Turnaround Time Rules screen will appear.  

From here you can select the turnarounds for various finishing like ‘Shifts’, ‘Job’, ‘Section, and other finishing.




For the first example we will look at ‘Shift’ sheet qty turnarounds. 

This is where we can select a certain quantity break for a standard turnaround or mark the job if it has a NAT/VIC delivery schedule (this is where it dispatched at 5pm for National but the Vic deliveries do not get sent until the next morning). 


You can see in the example below that we have two entries for 100gsm Laserbond stock:




100GSM LB LARGE QTY:  

Here we have ‘Days’ set at ‘1’. This means that this item will have an additional 1 day added to the standard delivery. 

We also have ‘Sheet Area’ set at 1260,000,000. This means if the total sheet area of the ordered product adds up to exceed this quantity, it will have this additional 1 day added to the turnaround. 


100GSM LB Melb: 

Here we have ‘Days’ set at ‘1’. This means that this item will have an additional 1 day added to the standard delivery. 

We also have ‘Delivery Type’ set at ‘Melbourne Metro’. This flags the stock as a NAT/VIC delivery schedule (this is where it dispatched at 5pm for National but the Vic deliveries do not get sent until the next morning). 


Below is a list of Shift Sheet Rules added for Digital  






Next, we will look at setting the turnaround days for finishing components. 

The below example shows the additional turnaround days added to ‘Presentation Folder 01’ and a ‘4pp Score and Hand Fold’ based on their ordered quantities.  

These are set under ‘Job Finishing’.









Presentation Folder 01 

You can see we have added quantity breaks of: 

Less than 1000 

1001 to 2500

2501 to 5000

5001 to 10999

11000 to 20999 

21000 to 50000

50001 to 100000


We have also added extra days to the standard turnarounds of: 

0 to 1000: plus 1 working days 

1001 to 2500: plus 2 working days 

25001 to 5000: plus 3 working days 

5001 to 10999: plus 4 working days 

11000 to 20999: plus 4 working days 

21000 to 50000: plus 6 working days

50001 to 100000: plus 8 working days



4pp Score and Hand Fold 

Here we have 2 additional days for 0 to 5000 and 3 additional days for 5001 to 20999. 

Anything above the maximum entered quantity will be a special TAT. 


You can edit existing turnarounds by clicking the ‘pencil’ icon or delete them by clicking the ‘X’ next to each item.



QUICK SETUP EXPLANATION (CLARIFICATION):

Added by Jonathan Bowen (July 3, 2019)

There are several parts to the Schedule setting under ADMIN - CONFIGURE FACTORY - SCHEDULES (which can create confusion)

Scheduling choices

SHIFTS  set the default turnaround time for a job. (i.e. when a job is accepted - what the automatic due date will be):


By excluding the weekends, they are ADDED to the Turn around time. (i.e. the due date for a job that is accepted on Wednesday with 7 day turn around will be set 7 days + 2 days (for weekend) into the future.

If you also set TURNAROUND TIMES - and make a TURNAROUND RULE for a stock (or all stocks) this will ADD to the SHIFT time you set above. 
Turnaround Rule Setup
You do not need to set up TURNAROUND TIMES as well as SHIFTS.  If you are finding you have too much time - check there are not rules set here. 

If you want to add a PUBLIC HOLIDAY into the mix - such as the 4th of July, then you add this and it will add to your TURNAROUND TIMES

Public Holiday Additions.
You will need to do this for each year, as these dates can move, and are different for each country. 

For information on Priority Jobs with TAT in Hours click on the following link - https://printiq.zohodesk.com/portal/en/kb/articles/priority-jobs-with-tat-in-hours

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