Add new Material

To begin creating a new 'Raw Material', click the ‘+’ button.

A material creation dropdown will show. This is where you configure the details and pricing:

1. Inventory Location - Choose a location for the material. This can be something general like the name of your company or if you have a full inventory warehouse configured, you can specify the exact location where this stock will be stored.
   
2. Code - A code will be auto generated by IQ but it is always best to use a code that actually relates to the material as this 'code' is what you select inside the operation component screen to link so the clearer the name the easier it is to select later.
   
   

   Maximum code length is 100 characters 
3. Description - Enter the full description of the material here.
   
4. Calc type - Select the calculation type that best relates to the material being created (see further down in documentation for more info). In this case we are selecting 'Roll applied to Sheets' as this will look at the sheet (or Roll) size of the material being printed on to calculate the number of metres required to laminate the printed job.
   
5. Extra mm per sheet - When some calculation types are selected, additional options are shown. In this case we have the option to enter an extra mm per sheet to allow for the gap between sheets when laminating. Enter a number here for the gap size or add 0 if you do not want to add any extra.
   
6. Roll Width mm - This is another option triggered by the calculation type selected. Here we enter the width of the roll. This is used to determine what side of the sheet will need to be used as the leading edge. This is then used to calculate the correct number of metres required to produce the job.
   
7. Order in units of - Select the quantity that the item is ordered in. In the case of a roll, we enter the cost of a single roll.  NOTE: If you select a charge unit type of /Roll or a length/area based unit type, you will get an extra field – Order ->Charge Unit Conversion Factor.  This allows you to enter the charge cost. For example, a roll of 50metres at $100 per roll, you would make the charge unit /1 to charge per metre. 100/50=$2 per metre.  This will also flow through to the purchasing of the item. If you order in 1 roll, on receipt of order, 50 metres will be added to inventory to allow for accurate stock pick/inventory management.

                        

1. Charge in units of - With rolls, a unit selection of /1 equals either 1 linear metre / foot, or 1 square metre / foot, dependent on calculation type. Enter the price per metre.
   
2. Default Supplier - Select the default supplier the item is ordered from. Once the item has been created, you can add additional suppliers from within the inventory section of IQ.
   
3. Owned by - You can specify if the material is owned by the 'Factory' (you), 'Supplier' or 'Customer'.
   
4. Weight - You can enter a weight for the item 'per unit'.
   
5. Quantity on Hand - If you already have stock on hand when you create the material, you can enter the qty here. 
   

1. Awaiting Delivery - This is just a flag you can check on if when creating the material and say the customer is sending it directly to you, you can mark it as awaiting delivery and you can filter this on the inventory screen for tracking purposes.
2. Manage Stock Levels - Check this on if you want to manage the stock levels of the material. This allows you to do a 'pick' on the item from within a jobs 'Stock Pick' screen.
   
3. Active - Turns the item from 'Active' to 'Inactive'.
   

Modifying Material Sets

Calc Types

Sheet area {AreaLongUnitName}

Area of All Sheets, ignoring press spoils

Finish area {AreaLongUnitName}

Area of the finished job

Print Sheets

Count of all sheets

Operation Price

Quantity of 1

Per Unit

Job Quantity

Per Page

Job Quantity * Number of Pages

Job - {LengthLongUnitNameSingular} width

Job Quantity * Job Width

Job - {LengthLongUnitNameSingular} depth

Job Quantity * Job Depth

Job - {LengthLongUnitNameSingular} height

Job Quantity * Job Height

Job - {AreaLongUnitNameSingular} area

Job Quantity * Job Area

Job - {VolumeLongUnitNameSingular} volume

Job Quantity * Job volume

Job - {WeightLongUnitNameSingular} weight

Job Quantity * Job Weight

Calculation types below do not work with Job Based Operations:

Export/Import

You can use the Export and Import options to export all or a filtered set of materials from the Materials Admin board to CSV.

Details of the materials can be changed and / or the pricing updated before importing the CSV back into printIQ to update those materials.

[refer to the Bulk Materials Upload screen for a detailed description of the calculation requirements to set up the Calculation Types]  

 

GL Account

The CSV also exports the inventory expense GL Account Code, if set on the Inventory Record.

Clearing the contents on the CSV (if set) and uploading would remove the expense GL accounts against that inventory record for the material.

Material Categories 

Material categories are a comma separated list of category names in the CSV.

New categories will be added automatically and any existing categories on the material that are not on the CSV when it is re-uploaded will be removed from that material. 

The material with three categories above shows up as...

Material Sets 

Material sets are downloaded to the export CSV.

They are listed as comma separated values (when there is more than one material set defined)

Each material set in the CSV has three fields  - Material Set Name, Price Modifier and Quantity Modifier...

The material with two Material Sets above displays as...