Data Capture - User Timing

Data Capture - User Timing

Overview

The User Timing functionality is an extension of the Data Capture module.
It is activated by the setting User Timing enabled (to be set by IQ support staff).  

User Timing gives staff the ability to complete a daily timecard and gives admin users an overview of daily timing records. Admin users can also override, add, or stop other users' time entries.

Barcode Scanning can be used with this feature to make logging time simple and fast for factory staff.
Clock-In / Clock-Out can be activated so that users must clock in before starting to time, and clock out after stopping all timers and finishing a shift.

PINs (personal identification numbers) can be configured so that users must enter a PIN before timing.

The Timing Board

The Timing Board is loaded by logging into printIQ as the user Timing.Board.
The Timing Board user is a cut down version of a standard printIQ user.
The Headers on this board (Away, Working and On Break) can be edited on the Terminology screen, which is under Admin -> Factory -> Configuration -> Terminology.
There is a section at the bottom of this page called ‘User Timing Terminology’, where the column headers can be amended.
The purpose of this user is to display the Timing Board and allow users to log their time against a selected task: 



With PIN entry enabled, the Timing Board will display as shown below, and a PIN must be entered by user to continue.
These PINs are set on the User Details screen for each user.



Timing Board - Desktop View (for admin users)

Users with one or more Timing Admin roles, can access the Timing Board by going to Admin -> Users -> Timing:


The board will display as shown below:


When an Admin user clicks on another user on the board, they see the below view.
In here they can edit, view history, stop timers and add manual entries for the selected user:



Timing Board (non-admin users) 

If PIN entry is required, the PIN Pad will display when the Board is loaded.
Users must enter their PIN to proceed:


A user must select their name on the Timing Board. This screen can be navigated using the arrow keys.
A mouse is not required to use this board as users can be selected, and timers stopped and started, using the keyboard only.

When the keyboard is used to select a user, the selected user is highlighted by 2 coloured chevrons:




Once a username has been selected (clicked on or enter key pushed) a modal will appear. The user will need to Clock in, if clock-in is configured:


When clocked in the modal updates to show the Clocked In time, and the user will be prompted to click ‘Start Timer’:



When Start Timer is clicked on, a list of pre-defined tasks will appear, and the user must select a task to log time on: 


Once timing on a task has begun the timing icon will display along with elapsed time: 


After 30 seconds this modal will close automatically.

Timing Board - Tablet View (for admin users)

The Timing Board page is opened on a tablet or phone; the following view will be presented instead of the Desktop view.
The columns are now displayed as All, Clocked-In and On Break:



In tablet view, there is no editing or viewing of logs. Tapping a user will open their timing panel:


Timing Board - Tablet View (for non-admin users)

With PIN entry required, the PIN Pad will display, and users must enter their PIN before logging time:



When PIN has been entered successfully, the list of tasks will appear.
The user must select a task to begin timing and continue:



When the Start Timer button is clicked, timing will begin:


User must click Stop Timer to finish timing on task. 


Timing Icon and Panel

When user timing is enabled a timer icon will display on the menu, next to the username:


With User Timing Clock- In enabled users must clock-in prior to timing on any task. The timer icon will pulse when the user is not clocked-in, and will continue to do so until user clocks-in:


When a user clicks on the timing icon for the first time of the day, and User Timing Clock-In is enabled, they see the below:


If this setting is disabled, clocking in /out will always be skipped, and these options will not appear in the task list.

After clocking-in, the clock icon changes color.
The Clock-In record is added to the left of the panel, and the option to start a timer is presented to the user, from a pre-defined list of tasks:


The option to add notes can be enabled or disabled on each task (configured under Timing Admin).
Users can change the day of the timing log view, by clicking the calendar icon:


When users have a timer running, the icon for the task they are timing against will display, showing the elapsed time:



Once a timer has been started, the details are updated in the log panel on the left.
This gives users the ability to stop the task or edit the task details (ability to edit a task can be disabled).
Manual Entries can also be added here:


The Pencil icon gives users the ability to edit their time entries.
Access to this is controlled by the global setting USERS CAN EDIT THEIR OWN TIME.
With this setting active, users with access to timing, can edit their own time entries.
If it is inactive, only Timing Admin users be able to edit time entries.

Then Note icon will display notes when hovered over:



User Timing Admin

Admin users also have access to the User Timing Admin configuration screen.
This is where all the preferred settings can be configured for the Timing Board.
This is found under Admin -> Configuration -> User Timing Admin:


This screen is split into 2 tabs, Tasks and Settings:

Tasks:

  1. On the Tasks tab, new tasks can be created, and existing tasks can be edited
  2. Tasks can be made active or inactive
  3. The Clock-In and Stop Timing barcodes can be accessed and printed from here
  4. Order of tasks can be re-arranged


Settings
There are 6 global settings on this screen which can be activated/deactivated:
  1. USER TIMING CLOCK IN ENABLED  
  2. USER TIMING SHOW BARCODE MESSAGES
  3. USERS CAN EDIT THEIR OWN TIME
  4. SHOW NOTES ON TIMING BOARD
  5. USER TIMING PIN BEHAVIOUR - 3 options appear in a dropdown list:
    1. Disable PINs - PIN entry disabled.
    2. PIN required for timing - a user can be selected from the board without PIN entry. PIN required for a user to start timing on a task.
    3. PIN required for user & timing - List of users do not display on the board and user must enter PIN (or scan user barcode) to time on a task.
  6. USER TIMING ADMIN ROLES - User admin roles are selected here. All user roles appear in a dropdown list.



Barcode Scanning

Barcode Scanning can be used at the following points:
  1. Scan a ‘user’ barcode to select a user. 
    1. User barcodes can be found on the user details screen.
  2. Scan a Clock-In barcode to clock-in. 
    1. Clock-in barcodes are found on the Timing Admin screen, on the tasks tab, when the ‘User Timing Clock-In Enabled’ setting is active
  3. Scan a 'Start Specific Time Entry Type Timer' barcode to start that type of timer once a user is selected
    1. These barcodes are also found next to the tasks by clicking on the printer icon, a modal will appear, and the barcode displays when the Preview button is clicked:

    3. Scanning this type of barcode will clock a user in, if currently clocked out
    4. Scanning this type of barcode will stop a user’s timer running if one is already running
  4. Scan a Clock-Out barcode to clock-out
    1.  The Clock-Out task will only display in the task list when the setting ‘User Timing Clock-In Enabled’ is active. The barcode for clocking-out is found next to this task on the task list.
  5. Scan a 'Stop Timing' barcode to stop the running time entry, once a user with a running timer is selected
    1. This is also found on the Timing Admin screen under the ‘Tasks’ tab.

Timer Icon & Panel Colour:


The timer icon and panel colour can be set under themes in printIQ.
This screen is accessed by selecting Admin -> Application -> Customise -> Themes.
Choose a colour from the colour-picker under User Timing:


Reports / Dashboard

A dashboard called ‘Time Entry’ can be accessed from the hamburger icon on the dashboard screen, which gives a view of, and access to, 3 reports:



User Time Log
This report is filtered to display today’s time entries. There is a ‘Is Paid’ column which displays whether tasks are chargeable or not. This gives the ability to export data to a payroll system.

User Time Log Time Entry
Gives an overall view of time entries raised within the date range selected

User x Production 
This report is divided into user sections. Under each username, there is a row for each time entry within the date range specified. As well as time logged on Timing Tasks, this report also displays time logged against jobs through operation timing.


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