Configuring Currency Settings in printIQ

This feature enables adding currencies and setting manual exchange rates with start and finish dates.

The exchange rates can be found by searching ‘Google Currency Conversion’ or by clicking here Google Currency

To enable the Currency option on the ‘Accounts’ menu, please contact your printIQ support or your Account Manager.

 If a currency needs to incur Sales Tax, set the various country ‘Sales Tax’ from ‘Tax Types' found under the ‘Accounts’ menu.

To setup a Currency, go to Accounts-> Invoice Admin -> Currency:

If you cannot see this option in the menu, contact printIQ support

In this example we will activate and set the British Pound exchange rate to $1USD equal to £0.80 GBP.
Select the ‘Active’ check box and click the ‘Submit Change’ button:



‘Confirm Changes’ and 'Cancel Changes' buttons will appear on screen. Click confirm to apply what has been set or cancel:

 

If confirm is clicked, the currency will be added to the Currencies table:

When a rate expires, a red warning icon displays on the right of the currency table:

Rates set on the 'Currencies' tab will be the base rates for this currency.

These can be overridden for a specific period of time by setting rate overrides on the 'Currency Rates' tab:

The Currency Rates tab will only display if there are active foreign currencies on the site.

To get the latest exchange rate click this link Google Currency or search for ‘Google Currency Conversion’ in your browser:

Enter the rate then choose the day it will start and finish:

If the First Day is ‘Today’ (or in the past) the rate will be added to the list of ‘Active’ rates, if the First Day is in the future, the rate will be added to the ‘Pending’ rates list to be made Active on the specified date:

Once a rate is ‘Active’ there are 2 options available:

1. EDIT: Keep the Rate but extend the ‘Final Day’ (this has to be a date that is in the Future)
   
2. FINISH: Delete the current ‘Active’ rate
   

Once a rate is ‘Finished’ it will be added to a ‘Previous’ list:

When a currency override rate has expired or finished the rate for that currency will fall back to the base rate configured and displayed in the table on the Currencies tab. 

In this example Swiss Franc is currently on 0.99 but on the 24/12/24 this override rate will expire and the base rate of 0.88 will become active:

The new Currency will now be available for selection on the Default Currency dropdown on Sites, Customers, Suppliers and Freight Suppliers:

Currencies can also be selected on quotes, purchase orders and invoices.

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